“Personal Information” is information that is personally identifiable like names, addresses, e-mail addresses, or phone numbers, as well as other non-public information that is associated with the foregoing.
“Anonymous Information” means information that is not associated with or linked to your Personal Information; Anonymous Information does not permit the identification of individual persons.
YOUR PERSONAL INFORMATION MAY BE PROCESSED IN THE COUNTRY WHERE IT WAS COLLECTED AS WELL AS OTHER COUNTRIES (INCLUDING THE UNITED STATES) WHERE LAWS REGARDING PROCESSING OF PERSONAL INFORMATION MAY BE LESS STRINGENT THAN THE LAWS IN YOUR COUNTRY AND BY USING THE SERVICE OR SUBMITTING PERSONAL INFORMATION THROUGH THE SERVICES, YOU ARE EXPRESSLY CONSENTING TO SUCH PROCESSING.
As a general principle, your granting of any consent and your provision of any Personal Information hereunder is entirely voluntary; there are generally no detrimental effects on you if you choose not to consent or to provide Personal Information. However, there are circumstances in which SamacSys cannot take action without certain Personal Information, for example because this Personal Information is required to process your orders or provide you with access to a web offering or newsletter. In these cases, it will unfortunately not be possible for SamacSys to provide you with what you request without the relevant Personal Information.
As part of a global group of companies, SamacSys has affiliates and third-party service providers within, as well as outside of, the European Economic Area (the “EEA”). As a consequence, whenever SamacSys is using or otherwise processing your Personal Information for the purposes set out in this Privacy Statement, SamacSys may transfer your Personal Information to countries outside of the EEA including to such countries in which a statutory level of data protection applies that is not comparable to the level of data protection within the EEA. Whenever such transfer occurs, it is based on the Standard Contractual Clauses (according to EU Commission Decision 87/2010/EC or any future replacement) in order to contractually provide that your Personal Information is subject to a level of data protection that applies within the EEA.
You can request from SamacSys at any time details about which Personal Information SamacSys processes about you and the correction or deletion of such Personal Information. Please note, however, that SamacSys can delete your Personal Information only if there is no statutory obligation or prevailing right of SamacSys to retain it. If you request that SamacSys delete your Personal Information, you will not be able to continue to use any SamacSys service that requires SamacSys’s use of your Personal Information.
If SamacSys uses your Personal Information based on your consent or to perform a contract with you, you may further request from SamacSys a copy of the Personal Information that you have provided to SamacSys. In this case, please contact the email address below and specify the information or processing activities to which your request relates, the format in which you would like this information, and whether the Personal Information is to be sent to you or another recipient. SamacSys will carefully consider your request and discuss with you how we can best fulfill it.
Furthermore, you can request from SamacSys that we restrict your Personal Information from any further processing in any of the following events: (i) you state that the Personal Information SamacSys has about you is incorrect, (but only for as long as SamacSys requires to check the accuracy of the relevant Personal Information), (ii) there is no legal basis for SamacSys processing your Personal Information and you demand that SamacSys restricts your Personal Information from further processing, (iii) SamacSys no longer requires your Personal Information but you claim that you require SamacSys to retain such data in order to claim or exercise legal rights or to defend against third party claims, or (iv) in case you object to the processing of your Personal Information by SamacSys (based on SamacSys’s legitimate interest as further set out below) for as long as it is required to review as to whether SamacSys has a prevailing interest or legal obligation in processing your Personal Information.
Please direct any such request to legal@SamacSys.com.
Right To Lodge A Complaint
If you believe that SamacSys is not processing your Personal Information in accordance with the requirements set out herein or applicable EEA data protection laws, you can at any time lodge a complaint with the data protection authority of the EEA country in which you live or with the data protection authority of the country or state in which SamacSys has its registered seat.
The data controller of www.SamacSys.com is SamacSys Ltd, 20-21 Market Place, Wallingford, Oxfordshire, OX10 0AD, United Kingdom (“SamacSys”). SamacSys’s data protection officer is Carey Sayer. (legal@SamacSys.com).
Personal Information We Collect
We collect the following Personal Information that you submit to us voluntarily:
If you register for the SamacSys Offerings and/or create an Account, we collect a your e-mail address, a password, your name, title, company, country, and job role.
If you participate in one of our surveys, we will collect any Personal Information contained in your responses to such survey and any additional profile information you provide. When you contact us by sending us an e-mail, we will collect any information that is contained in (and/or attached to) your e-mail.
If you make a posting or comment on a posting on the SamacSys Offerings, we will collect any Personal Information contained in such posting.
If you sign up for a feature of the SamacSys Offerings for which we charge a fee, we will collect your first and last name, billing address, credit card or payment account number and any other information needed to complete the transaction.
We may also collect Personal Information, such as demographic information, from you via the SamacSys Offerings or at other points in the SamacSys web sites (“Sites”) that state that Personal Information is being collected.
Personal Information Collected Via Technology
Since the foregoing information may be collected when you are signed into the SamacSys Offerings or after you click on a link contained in an email sent by us, this information may be associated by us with Personal Information that we have collected from you.
These Cookies collect information to deliver you more relevant advertising. They may be placed by us, by third parties acting on our behalf, or by advertising networks with our permission. They remember other websites you have visited, and advertising networks may share this information with others including advertisers. By using our Sites, you agree we can place these Cookies on your device.
Personal Information From Other Sources
We may receive Personal Information about you from outside the Sites, such as from third parties that provide services for us that are related to the SamacSys Offerings. We may add this information to the information we have already collected from you via the SamacSys Offerings.
Use Of Information We Collect
In general, information (including Personal Information) you submit to us, or to third parties that support us in collecting information, is used by us to provide you and others with the SamacSys Offerings, to respond to requests that you make, to improve our SamacSys Offerings, and to better tailor the features, performance and support of the SamacSys Offerings.
We may also use your Personal Information to provide you with notifications related to your use of the SamacSys Offerings, such as electronic newsletters or promotional e-mails.
SamacSys may share User data with other Companies giving them access to Personal Information for commercial follow-up purposes. By accessing our content users authorize SamacSys to transmit their Personal Information to other Companies and acknowledge that the data will be processed by them in accordance with their own data privacy policies.
We may create Anonymous Information records from Personal Information by excluding information (such as your name) that makes the information personally identifiable to you. We may also create Anonymous Information on how you use the SamacSys Offerings. We may use this Anonymous Information for internal purposes, such as analyzing usage patterns so that we may enhance the SamacSys Offerings, and we also reserve the right to use and disclose any Anonymous Information at our discretion.
Use of Personal Data Based on the Law
In the following cases, SamacSys is permitted to process your Personal Information under the applicable data protection law.
If you participate in tutorials or trainings provided by SamacSys, we may also track your learning progress in order to make this information available to you. Furthermore, we communicate on a regular basis by email with users who subscribe to our services, and we may also communicate by phone to resolve customer complaints or investigate suspicious transactions. We may use your email address to confirm your opening of an account, to send you notice of payments, to send you information about changes to our products and services, and to send notices and other disclosures as required by law. Generally, users cannot opt out of these communications, which are not marketing-related but merely required for the relevant business relationship. With regard to marketing-related types of communication (i.e. emails and phone calls), SamacSys will provide you the opportunity to opt out if you do not want to receive further marketing-related types of communication from us.
SamacSys and its products, technologies, and services are subject to the export laws of various countries including, without limitation, those of the European Union and its member states, and of the United States of America. You acknowledge that, pursuant to the applicable export laws, trade sanctions, and embargoes issued by these countries, SamacSys is required to take measures to prevent entities, organizations, and parties listed on government-issued sanctioned-party lists from accessing certain products, technologies, and services through SamacSys Sites or other delivery channels controlled by SamacSys. This may include (i) automated checks of any user registration data as set out herein and other information a user provides about his or her identity against applicable sanctioned-party lists; (ii) regular repetition of such checks whenever a sanctioned-party list is updated or when a user updates his or her information; (iii) blocking of access to SamacSys’s services and systems in case of a potential match; and (iv) contacting a user to confirm his or her identity in case of a potential match.
Furthermore, you acknowledge that any information required to track your choices regarding the processing or use of your Personal Information or receipt of marketing materials (that is to say, depending on the country in which the relevant SamacSys company operates, whether you have expressly consented to or opted out of receiving marketing materials) may be stored and exchanged between members of SamacSys as required to ensure compliance.
Uses Of My Personal Information Based On My Consent
In the following cases SamacSys will only use your Personal Information as further detailed below after you have granted your prior consent into the relevant processing operations.
SamacSys may provide a hashed user ID to third party operated social networks or other web offerings (such as Twitter, LinkedIn, Facebook, Instagram or Google) where this information is then matched against the social networks’ data or the web offerings’ own data bases in order to display to you more relevant information.
SamacSys offers you the option to use its Offerings including forums, blogs, and networks linked to its Sites that require you to register and create a user profile. User profiles provide the option to display personal information about you to other users, including but not limited to your name, photo, social media accounts, postal or email address, or both, telephone number, personal interests, skills, and basic information about your company.
These profiles may relate to a single Offering of SamacSys or may also allow you to access other Offerings of SamacSys or of other entities of SamacSys, or both (irrespective of any consent granted under the section “Forwarding Your Personal Data To Other SamacSys Companies.” below). It is, however, always your choice which of these additional Offerings you use and your Personal Information is only forwarded to them once you initially access them. Kindly note that without your consent for SamacSys to create such user profiles, SamacSys will not be in a position to offer such services to you where your consent is a statutory requirement that SamacSys can provide these services to you.
Within any Offerings, beyond the mere provision of access, your profile is used to personalize interaction with other users (for example, by way of messaging or follow functionality) and by SamacSys to foster the quality of communication and collaboration through such Offerings and for SamacSys to provide gamification elements (gamification is the process of taking something that already exists, such as a website, an enterprise application, or an online community, and integrating game mechanics into it to motivate participation, engagement, and loyalty). To the greatest extent supported by the relevant Offerings, you can use the functionality of the relevant Offerings to determine which information you want to share.
Special categories of Personal Information. In connection with the registration for and provision of access to an event or seminar, SamacSys may ask for information about your health for the purpose of identifying and being considerate of individuals who have disabilities or special dietary requirements throughout the event. Any such use of information is based on the consent you grant hereunder.
Kindly note that if you do not provide any such information about disabilities or special dietary requirements, SamacSys will not be able to take any respective precautions.
If you register for an event, seminar, or webinar of SamacSys, SamacSys may share basic participant information (your name, company, and email address) with other participants of the same event, seminar, or webinar for the purpose of communication and the exchange of ideas.
SamacSys may transfer your Personal Information to other entities owned by SamacSys. In such cases, these entities will then use the Personal Information for the same purposes and under the same conditions as outlined in this section.
You may at any time withdraw a consent granted. In case of withdrawal, SamacSys will not process Personal Information subject to this consent any longer unless legally required to do so. In case SamacSys is required to retain your Personal Information for legal reasons your Personal Information will be restricted from further processing and only retained for the term required by law. However, any withdrawal has no effect on past processing of Personal Information by SamacSys up to the point in time of your withdrawal. Furthermore, if your use of an SamacSys Offering requires your prior consent, SamacSys will not be (any longer) able to provide the relevant service, offer or event to you after your revocation.
Where SamacSys is subject to U.S. privacy requirements, the following also applies:
Do Not Track. Your browser may allow you to set a “Do not track” preference. Unless otherwise stated, our Sites do not honor “Do not track” requests. However, you may elect not to accept Cookies by changing the designated settings on your web browser. Please note that if you do not accept cookies, you may not be able to use certain functions and features of our site.
Disclosure of Personal Information
Please note that we may disclose certain of your Personal Information, such as your username, to other Users of certain SamacSys Offerings in order to identify you as a User of the SamacSys Offerings. In addition, certain information that you have provided in connection with registering with our SamacSys Offerings (your email, gender, address, and company) may be made available on your profile to other Users of all the SamacSys Offerings; please make sure that you only provide the information that you feel comfortable sharing with others in this way.
We may enter into agreements with companies that provide the SamacSys Offerings by way of a co-branded or private-labeled website or companies that offer their products and/or services on our website (“Third Party Companies”). A Third Party Company may want access to Personal Information that we collect from its customers. As a result, we may disclose your Personal Information to a Third Party Company. If you wish to discontinue receipt of these e-mails, please contact the Third Party Company directly to update your preferences. The privacy policies of our Third Party Companies may apply to the use and disclosure of your Personal Information that we collect and disclose to such Third Party Companies. Because we do not control the privacy practices of our Third Party Companies, you should read and understand their privacy policies.
We may provide your Personal Information to third party service providers and suppliers who work on behalf of or with us to provide you with some of the services and features of the SamacSys Offerings and to help us communicate with our users (including in connection with payments). However, these service providers and suppliers do not have any independent right to use this information except to help us provide the SamacSys Offerings.
Choices Regarding Personal Information
We will include unsubscribe instructions in each newsletter or promotional communication you receive from us.
Modifying And Deleting Your Personal Information
You may change any of your Personal Information in your Account by editing your profile within the SamacSys Offerings. You may request deletion of your Personal Information by us, but please note that we may be required (by law or otherwise) to keep this information and not delete it (or to keep this information for a certain time, in which case we will comply with your deletion request only after we have fulfilled such requirements). When we delete Personal Information that we have collected from or about you, it will be deleted from our active databases but may remain in our archives.
Links To Other Web Sites
Privacy Of Minors
We do not intend for our Sites or online services to be used by anyone under the age of 13. If you are a parent or guardian and believe we may have collected information about a child, please contact us at privacy@SamacSys.com.
Security and Confidentiality
SamacSys is committed to safeguarding and securing the information we collect online. We use a variety of industry-standard security technologies and procedures to help protect your Personal Information from unauthorized access, use, or disclosure. We also require you to enter a password to access your Account information. Please do not disclose your Account password to unauthorized people. However, no company, including SamacSys, can fully eliminate security risks associated with Personal Information.